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MCtimeManaging Timecards and SchedulesQuick Reference GuideMontgomery County Department of Liquor ControlFebruary 2019

The information in this document is subject to change without notice and should not be construed as a commitmentby Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in thismanual. This document is for the use of the intended recipient, and it may not be reproduced in whole or in part orused for any other purpose than that for which it was provided without the prior written permission of KronosIncorporated. Copyright, Kronos Incorporated or a related company, 2012. All rights reserved.Altitude, Cambridge Clock, CardSaver, Datakeeper, Datakeeper Central, eForce, Gatekeeper, Gatekeeper Central,Imagekeeper, Jobkeeper Central, Keep.Trac, Kronos, Kronos Touch ID, Kronos InTouch, the Kronos logo, MyGenies, PeoplePlanner, PeoplePlanner & Design, Schedule Manager & Design, ShopTrac, ShopTrac Pro,StarComm, StarPort, StarSaver, StarTimer, TeleTime, Timekeeper, Timekeeper Central, TimeMaker, Visionware,Workforce Accruals, MCtime, Workforce Decisions, Workforce Express, Workforce Genie, and Workforce TeleTimeare registered trademarks of Kronos Incorporated or a related company. Altitude Dream, Altitude Pairing, AltitudePBS, Comm.Mgr, CommLink, DKC/Datalink, FasTrack, HR and Payroll Answerforce, HyperFind, Improving thePerformance of People and Business, Kronos 4500, Kronos 4500 Touch ID, Kronos e-Central, KronosKnowledgePass, KronosWorks, KVC On Demand, Labor Plus, Momentum, Momentum Essentials, MomentumOnline, Schedule Assistant, Smart Scheduler, Smart View, StartLabor, Start Quality, Start WIP, Starter Series,Timekeeper Decisions, Timekeeper Web, VisionPlus, Winstar Elite, WIP Plus, Workforce Activities, WorkforceAttendance, Workforce Connect, Workforce Employee, Workforce HR, Workforce Leave, Workforce Manager,Workforce Mobile, Workforce MobileTime, Workforce Payroll, Workforce Record Manager, Workforce Recruiter,Workforce Scheduler, Workforce Scheduler with Optimization, Workforce Smart Scheduler, Workforce Tax Filing,MCtime, Workforce Analytics, Workforce Acquisition, Workforce View, Workforce Absence Manager, WorkforceDevice Manager, Workforce Integration Manager, Workforce Forecast Manager and Workforce Operations Plannerare trademarks of Kronos Incorporated or a related company.IBM, eServer, and iSeries are trademarks of International Business Machines Corporation. StandardsPro is aregistered trademark of H.B. Maynard and Company, Inc. Vortex and Vortex Mobile Scheduler Connect aretrademarks of Vortex Connect. All other product and company names mentioned are for identification purposes only,and may be trademarks of their respective owners.When using and applying the information generated by Kronos products, customers should ensure that they complywith the applicable requirements of federal and state law, such as the Fair Labor Standards Act. Nothing in thisGuide shall be construed as an assurance or guaranty that Kronos products comply with any such laws.These training materials are provided with the understanding that Kronos is not engaged in the business of renderingreader-specific legal, accounting, or regulatory compliance advice. If legal, accounting or other regulatory complianceconsulting services are required, the services of an attorney, certified public accountant or other qualifiedprofessional, with full knowledge of your organization’s particular operations, circumstances and policies, should besought. Examples provided in these materials are for general educational purposes only. Readers are encouraged toconsult with appropriate professional advisors concerning their individual circumstances before making decisionsaffecting their business operations. Last updated January 10, 2012.Kronos KnowledgePass subscription is designed to be your pre-training, post-training, andrefresher skills destination. Kronos KnowledgePass contains tutorials, learning snippets, jobaids, and much more to support the training you receive from Kronos-certified instructors.Kronos KnowledgePass education support materials stream right to your desktop and are allavailable 24/7.To find out if your organization subscribes to Kronos KnowledgePass, speak to the individualresponsible for the Kronos solution at your organization. If you are not a subscriber and youare interested in Kronos KnowledgePass, please give us a call at 888 293 5549.Document RevisionProduct VersionRelease Date1Managing Timecards and Schedules v6.2August 20181.1Managing Timecards and Schedules v6.2December 5, 20182.0Managing Timecards and Schedules v6.2January 30, 20192.1Managing Timecards and Schedules v6.2February 20, 2019

MCtime Quick Reference GuideTable of ContentsGetting Started . 1Use of MCtime . 1Logging On . 2Logging Off . 3Navigating MCtime Pages . 5Scheduling Employees . 9Navigating the Schedule Editor . 9Using Groups to Assign Schedules to Employees . 11Adding Shifts in the Schedule Editor . 13Editing Scheduled Shifts . 16Deleting Shifts in the Schedule Editor . 18Refreshing and Saving Data . 19Reviewing Time and Attendance Data .21Reviewing Employee Data Using a Genie. 21Accessing Employees’ Timecards . 22Adding a Missed Punch . 24Refreshing and Saving Data in Timecards . 26Attaching Comments to Punches . 28Deleting Punches . 30Viewing Accrual Balances in Timecards. 31Adding Pay Code Amounts to Timecards. 32Paying Employees for Meals . 34Transferring Hours for Entire Shifts . 36Transferring Hours for Parts of Shifts . 38Viewing the Audit Trail . 41Finalizing Timecards .43Reviewing Time Data Using the DLC Pay Period Close Genie . 43Approving Timecards . 44Removing Your Timecard Approvals . 46Using the InTouch Terminal .48Verifying Enrollment at the InTouch Terminal . 48 2018, Kronos Incorporated or a related company. All rights reserved.iii

MCtime Quick Reference GuideRe-punch Restriction Interval . 49Re-Punch Restrictions the Timecard . 50 2018, Kronos Incorporated or a related company. All rights reserved.iv

MCtime Quick Reference GuideGetting StartedUse of MCtimePurposeIt is important that your employees are compensated accurately. To make this happen, you need to manage employeesworked and non-worked hours and schedules, in an efficient and timely manner. MCtime supports your ability to performthese tasks so that the data sent to payroll is accurate.MCtime provides the following benefits to Montgomery County Department of Liquor Control (DLC): Provide system-wide accountability in time and labor management Assist with standardization and accuracy of payroll process Provide supervisors and payroll coordinators with effective tools to manage labor Eliminate manual processes ensuring cost reduction and better overtime management Allow consistent enforcement of business processes and policies 2018, Kronos Incorporated or a related company. All rights reserved.1

MCtime Quick Reference GuideLogging OnPurposeMCtime will be accessed as it has in the past, from the accessMCG ePortal.ExampleYou, as the supervisor, log on to the MCtime application at least once a day to review and work with your employees’timecards and scheduling data.Steps1Access the accessMCG logon page.2Enter your user name and password in their designated fields.3Click the Log On button or press the Enter key on the keyboard.NoteIt is important to have the correct version of JAVA on your desktop. If you receive a JAVArelated error, contact the IT Help Desk (240-777-2828) so that they can install the proper DTScreated JAVA package. 2018, Kronos Incorporated or a related company. All rights reserved.2

MCtime Quick Reference GuideLogging OffPurposeThe application provides security to prevent other people from accessing your information. It also helps keep youremployees’ information confidential.Regaining Access after the Inactivity TimeoutThe inactivity timeout protects sensitive information in the application. If the application does not detect activity within 30minutes, it automatically logs you off. To regain access to the application, you must enter your password in the inactivitytimeout screen. When you regain access, the application restores the last page you were viewing.Business practiceThe inactivity timeout screen appears if there is no activity for 30 minutes.CautionFor security reasons, you should always log off when not actively working in the system. 2018, Kronos Incorporated or a related company. All rights reserved.3

MCtime Quick Reference GuideLogging off MCtimeUpon completion of your tasks, you must log off the application to ensure that your employees’ information remainsconfidential. Always use the Log Off link.CautionClicking the Close (X) button without first logging off can leave your connection to theapplication open, which might allow unauthorized people to view and edit information. 2018, Kronos Incorporated or a related company. All rights reserved.4

MCtime Quick Reference GuideNavigating MCtime PagesPurposeThe page that appears after you log on is made up of two main areas, the banner and the workspace. The banner isprovided for navigation purposes, allowing you to go to different pages in MCtime. The workspace shows the selectedpage. The default workspace page is the Pay Period Close genie.A genie is a pre-defined view that summarizes and organizes information according to common tasks you perform on aregular basis. Different genies are used to review different information in MCtime.The key areas of MCtime PagesBannerWorkspaceAreasDescriptionBannerLocated at the top of each timekeeping page, the banner contains tabbed menus with links to the featuresyou need to perform your tasks.WorkspaceLocated under the banner, the workspace contains: Quick links bar with quick access to other areas of the application. You select the employees you wantto review and use the quick links to access their information. Page header that includes: Show field where you can select a specific set of employees. Time Period field where you select the timeframe for which you want to view schedules andtimecard data. Work area contains detailed information about the employees in the selected time period, as well asthe Action bar, which contains selections for modifying data. 2018, Kronos Incorporated or a related company. All rights reserved.5

MCtime Quick Reference GuideTipAbove the banner are Microsoft navigation tools. MCtime provides the tools and icons that youuse while in the application; therefore, you should stay below the banner as much as possiblewhen navigating.Showing and Hiding the BannerSteps1Click the Hide button to hide the bannerand view more of the page.2Click the Show button to display thebanner again.Using the Tools within the BannerYou can navigate to any MCtime page using banner tabs. When you click on a banner tab it turns light blue and displays adrop-down list. As you move your cursor from tab to tab, each one changes color and displays a drop-down list. Each listcontains other MCtime pages to which you have access. 2018, Kronos Incorporated or a related company. All rights reserved.6

MCtime Quick Reference GuideUsing the Tools within the WorkspaceQuick links are located at the top of the workspace and allow you to access information specific to one or moreemployees. For example, you can select one employee and click the Timecard quick link to access his or her timecard.You can also select multiple employees and click the Schedule quick link to view schedules for just those employees youselected.The Show field allows you to display a group of employees. When you log on, the default setting for the Show field is AllHome, which displays all employees who report to you. You can use the Show field to refine your selection further toinclude employees in a specific group, such as only those employees who work in a particular area or on a particular shift.There are a number of selections to choose from additional selections can be created as required by the department.The Time Period field allows you to specify the timeframe you want to view, such as the current pay period or a timeframein the past. The time period you select controls what you will see on that page.The Action bar contains tasks that you can perform on the page. Each menu in the Action bar is specific to the page youare currently viewing. 2018, Kronos Incorporated or a related company. All rights reserved.7

MCtime Quick Reference GuideSteps1In the workspace area, highlight theemployees for whom you need to accessdata.2Which system component do you want toaccess? To access timecards for the selectedemployees, click the Timecard quicklink To access the Schedule Editor for theselected employees, click theSchedule quick link To access the People Editor for theselected employees, click the Peoplequick link To run reports for the selectedemployees, click the Reports quick linkTipThere are various ways to select employees before using a quick link: Use the Ctrl key to select more than one employee not listed next to each other. Use the Shift key to select all employees listed between two employees, including the twoemployees. Click and drag the mouse to select employees. 2018, Kronos Incorporated or a related company. All rights reserved.8

MCtime Quick Reference GuideScheduling EmployeesNavigating the Schedule EditorPurposeMCtime includes the Schedule Editor where you schedule worked and non-worked hours. The Schedule Editor isaccessed by clicking the Scheduling banner tab and selecting Schedule Editor from the menu.Using the Schedule Editor, you can: Add, edit, and delete shifts Add pay codes for worked or non-worked hours Review total scheduled hours for a day or a specific time period Review the total number of employees scheduled for a day or a specific time period. Assign employees to schedule groupsAreasDescriptionName columnLists the employee names. (Names are blurred in this image.)Sch Hrs. columnDisplays the total number of scheduled hours by employee for the selected time period, withlunch deducted if applicable.Date cellsFor each day in the selected time period, displays shift start and end. A date cell can alsodisplay pay codes to identify scheduled non-worked hours.Scheduled Hours rowDisplays the total number of scheduled hours for all employees for the selected time periodand for each date displayed.Number of Employees rowDisplays the total number of employees used to calculate total Scheduled Hours. 2018, Kronos Incorporated or a related company. All rights reserved.9

MCtime Quick Reference GuideSteps1Select Scheduling Schedule Editor.2Select All Home from the Show fielddrop-down list to view all the employeesyou are authorized to view.3Select the specific time period from theTime Period drop-down list. 2018, Kronos Incorporated or a related company. All rights reserved.10

MCtime Quick Reference GuideUsing Groups to Assign Schedules to EmployeesPurposeWhen you assign an employee to a schedule group, you specify how long the employee will belong to the group. If thereis no defined end to the group assignment, you can indicate that the employee belongs to the group indefinitely. Anemployee can belong to multiple schedule groups, but only one group can allow inheritance.ExampleYou have hired a new employee and need to assign him to a schedule group.Steps1Access the Schedule Editor and clickthe By Group tab.2Select the employee that you want toassign to a schedule group. To selectmultiple employees, hold the Ctrl key andsingle-click each employee’s name.3Select Group Add to Group.4From the Schedule Group drop-downlist, select the name of the schedulegroup to which you want to assign theemployee(s).5In the Start Date drop-down list, selectthe effective date for the schedule groupassignment.6In the End Date drop-down list, selectthe last date the schedule groupassignment is effective. For theassignment to be in effect with no enddate, select Forever.7Click OK and then click Save. 2018, Kronos Incorporated or a related company. All rights reserved.11

MCtime Quick Reference GuideNoteContact Retail or Wholesale Administration to request a new schedule group. 2018, Kronos Incorporated or a related company. All rights reserved.12

MCtime Quick Reference GuideAdding Shifts in the Schedule EditorPurposeAlthough an employee is assigned to a schedule group, there may be a need to add a shift manually. This can be doneby typing the shift in an open cell, or by copying an existing shift and pasting it to another day for the same employee, oranother day for a different employee.ExampleYou have a shortage and need to assign an added shift to an employee.Steps1Access the Schedule Editor and click inthe appropriate cell.2Type the start time of the shift, a hyphen(-) and the end time of the shift into thecell.3Press the Tab key to exit the cell andthen click Save.NoteShifts can be typed in either 12 or 24-hour time. For example, an 8:00am to 5:00pm shift can be typed 0800– 1700 or 8a – 5p. Regardless of how the shift is typed, when it is saved it will display in 12-hour time.Shifts can also be added by clicking Shift Add from the Action bar. 2018, Kronos Incorporated or a related company. All rights reserved.13

MCtime Quick Reference GuideExampleYou must add the same shift to several employees and need to copy an existing shift and paste it to the appropriateemployees on the correct dates.Steps1Access the Schedule Editor and rightclick on the cell with the shift to becopied. Select Copy from the menu.2Right-click on the destination cell for theshift and select Paste from the menu.Continue this step on all other destinationcells.3Click Save. 2018, Kronos Incorporated or a related company. All rights reserved.14

MCtime Quick Reference GuideNoteYou can also press the Ctrl and C keys simultaneously to copy a shift. Press the Ctrl and V keys to paste theshift to the appropriate cell. 2018, Kronos Incorporated or a related company. All rights reserved.15

MCtime Quick Reference GuideEditing Scheduled ShiftsPurposeWhen events in employees’ lives require them to take time off and when your workload requirements vary, you will needto change employees’ schedules. You need to keep the schedules accurate to reduce the number of exceptions thatmight appear in employee timecards.ExampleAn employee is leaving early, and the shift must be edited to reflect this change.Steps1Access the Schedule Editor.2Select the specific set of employees fromthe Show drop-down list. Select the timeperiod from the Time Period drop-downlist.3Click on the cell with the shift to beedited.4Edit shift start and/or end times andpress the Tab key. 2018, Kronos Incorporated or a related company. All rights reserved.16

MCtime Quick Reference Guide5Click Save. 2018, Kronos Incorporated or a related company. All rights reserved.17

MCtime Quick Reference GuideDeleting Shifts in the Schedule EditorPurposeAlthough an employee is assigned to a schedule group there may be a need to have a shift removed from their scheduleExampleYou have asked an employee to work on another day and need to delete their shift from today’s schedule.Steps1Access the Schedule Editor and rightclick on the appropriate shift.2Select Delete from the menu.3Click Save. 2018, Kronos Incorporated or a related company. All rights reserved.18

MCtime Quick Reference GuideNoteYou can also click the Shift Delete from the Action bar.Refreshing and Saving DataPurposeWhen you add and modify schedule data, the application displays your edits but does not save them automatically. Youmust tell the application to save the data. Prior to saving your data, you can cancel your edits if necessary.Visual IndicatorsWhen you edit a schedule, the page name turns orange and an asterisk appears next to it to let you know that your editsare not yet saved. After you save, the visual indicators no longer appear; the page name turns grey.Canceling EditsThe application does not save your edits until you tell it to do so. Until that time, you can remove or cancel your editsusing the Refresh button. When you click Refresh, the application re-displays the most recently saved information,overwriting any unsaved changes.Saving EditsWhen you are satisfied with your edits, you must save them. If you close the employee’s schedule before you save theedits, they are not saved. When this occurs, a message appears asking you to save your changes.Canceling EditsSteps1Perform your edits to a schedule. Notethe visual indicators that indicateunsaved data.2Click Refresh and review the scheduleinformation. 2018, Kronos Incorporated or a related company. All rights reserved.19

MCtime Quick Reference GuideStepsSteps3Do you want to cancel your changes? To cancel your changes, click Yes To keep your changes, click NoSaving EditsSteps1Perform your edits to a schedule. Notethe visual indicators that identify unsaveddata.2Click Save.3Review the employee’s schedule toensure that the visual indicators nolonger appear, thereby validating thatyour information was saved. 2018, Kronos Incorporated or a related company. All rights reserved.20

MCtime Quick Reference GuideReviewing Time and Attendance DataReviewing Employee Data Using a GeniePurposeWorkforce genies present customized views of employee information in a summarized, easy-to-read format so that youcan quickly analyze and respond to time and scheduling needs. The DLC Exceptions genie is designed to show alltimecard exceptionsExampleYou want to look for all employees with timecard exceptions in the previous pay period.Steps1Access the DLC Exceptions genie.2Select the specific time period from the TimePeriod drop-down list.3Sort information in the genie by clicking one ortwo columns. Click the column header for thesecondary sort first, and then click the columnheader for the primary sort. The last columnheader you click on is always the primary sort.4Review the information in the DLCExceptions genie.NoteTo ensure accurate time and labor data, you should review and make corrections to timecards on a dailybasis. 2018, Kronos Incorporated or a related company. All rights reserved.21

MCtime Quick Reference GuideAccessing Employees’ TimecardsPurposeUse genies to quickly review and monitor employees' time and attendance data. From a genie, you can open employees’timecards so that you can make any adjustments prior to payroll processing.Example:In reviewing the DLC Exceptions genie, you notice that several employees have exceptions. You openeach employee’s timecard to review and adjust the data.Steps1Access the DLC Exceptions genie.2Select the specific set of employees fromthe Show drop-down list. Select thecorrect time period from the TimePeriod drop-down list.3Click the name of employee(s) whosetimecards you want to review.4Click the Timecard quick link. 2018, Kronos Incorporated or a related company. All rights reserved.22

MCtime Quick Reference GuideSteps5If you selected more than one employee,do one of the following: Click the Next scroll button to move tothe next employee. You can use theprevious scroll button to move to aprevious employee. Select an employee from the Name &ID drop-down list.6Place your cursor over the exception todisplay its description in a pop-upmessage.TipThere are various ways to select employees before using a quick link: Hold the Ctrl key and click your mouse to select more than one employee not listed next toeach other. To select a group of employees listed together, use one of these methods: oClick on the first employee, then hold the Shift key and click your mouse toselect the last employee. This will select all employees in-between.oClick and drag the mouse to select multiple employees.Selections in the SHOW drop down list are called HyperFinds. Many HyperFinds areautomatically created for users. If additional HyperFinds are needed, request from Retailor Wholesale Administration. 2018, Kronos Incorporated or a related company. All rights reserved.23

MCtime Quick Reference GuideAdding a Missed PunchPurposeAn employee might forget to punch in or out. When this happens, a solid-red box appears in the missed In or Out cell. Toadd that punch, you click the cell and type the missed time. The application accepts multiple formats for entering punchesin a timecard.ExampleAn employee notified you that she forgot to enter punches on Monday of the previous pay period. The employee startedher shift at 8:00 A.M. Access the employee’s timecard and add an 8:00 A.M. in punch on the employee’s timecard forWednesday of the previous pay period.Steps1Access the DLC Exceptions genie.2Select the specific set of employees fromthe Show drop-down list. Select thespecific time period from the TimePeriod drop-down list.3Sort the Missed Punch column indescending order. 2018, Kronos Incorporated or a related company. All rights reserved.24

MCtime Quick Reference GuideSteps4Click the name of employee(s) who havea check mark in the Missed Punchcolumn and click the Timecard quick linkto access their timecard(s).5Click the In or Out punch cell containingthe missed punch exception.6Enter the missing time using anacceptable format.7Click Save.TipWhen the page name turns orange with an asterisk next to it, the timecard contains unsaveddata.NotePunch times can be entered using 12 or 24-hour time. For example, an 8:00am punch can beentered 8a or 0800. Regardless of how the punch is entered, it will display in 12-hour time.Business PracticeSupervisors must complete the “Timeclock Punch In/Out Approval” form and submit to Retail orWholesale Administration. 2018, Kronos Incorporated or a related company. All rights reserved.25

MCtime Quick Reference GuideRefreshing and Saving Data in TimecardsPurposeWhen you add and modify timecard data, the application displays your edits but does not save them automatically. Youmust tell the application to save the data. Prior to saving your data, you can decide to remove them if they are incorrect.ExampleYou have been editing the timecard of one of your employees when you realize that you entered the wrong information.You cancel the edits, enter the correct information, and save the timecard.Canceling EditsSteps1Perform one or more edits on a timecard.

Jan 10, 2012 · Timekeeper Decisions, Timekeeper Web, VisionPlus, Winstar Elite, WIP Plus, Workforce Activities, Workforce Attendance, Workforce Connect, Workforce Employee, Workforce HR, Workforce Leave, Workforce Manager, . Provide system-wide acc