Entomology Graduate Student HandbookNovember 2014 revisionDepartment Chair: Dr. Sue BlodgettDirector of Graduate Education (DOGE): Dr. Joel CoatsDepartmental Graduate Secretary: Kelly Kyle

Table of ContentsImportant information for entomology graduate students .1Forms .5Degree requirements .6Required activities .9Other optional activities .11Progressing through your degree program .13Financial matters.19Student awards and scholarships .19Benefits .20Dismissal Criteria.22Appendix I: Entomology Graduate Student Organization .24Appendix II: EGSO mentor list.25Appendix III: Voucher specimen policy .26Appendix IV: Computing and Information Technology Resources .27

Important information for entomology graduate studentsWhen you first arrive, you may find yourself overwhelmed by the number of things you mustdo. Here is a list of some of the most important:1. Visit the Student Services Office in room 124 Science II. Introduce yourself to Kelly Kyle, theProgram Coordinator. Kelly can help you find your way around the department andUniversity administrative offices.2. Read this HANDBOOK. It is especially important to read the section on ADMINISTRATIVEMATTERS during your first few days. This handbook is available ook.pdf.3. Register for e-mail (Durham Hall) and plan to check it regularly. E-mail is Entomology’s mostcommon means of communication.4. Read the Graduate College Handbook and Thesis Manual. These references contain all theUniversity regulations and requirements for graduation. They are available on-line at theISU Graduate College.5. Understand the ISU University-wide POLICY LIBRARY.IMPORTANT CONTACTSDirector of Graduate Education (DOGE): Joel Coats, 116 Insectary, 515-294-4776,[email protected] Chair: Sue Blodgett, 339 Science II, 515-294-1739, [email protected] Graduate Secretary: Kelly Kyle, 124 Science II, 515-294-7400, [email protected] IT: John VanDyk, 407 Science II, [email protected] Service. You will be assigned a mailbox in the building that houses your lab. You shouldregularly check for mail. The university mail service should not be used for personal mail.Telephone. Local calls (phone numbers in Ames) may be made on most campus phones. Longdistance calls must not be made on University phones without the prior approval of the personto whom the phone is assigned.Page 3

The following e-mail listservs may be used to reach different groups within the department:Listserv addressWho is [email protected] graduate [email protected] faculty [email protected] postdoctoral [email protected] [email protected] personnel in EntomologyUSEFUL WEBSITES AND INFORMATIONIowa State University (ISU) Homepage: www.iastate.eduISU Department of Entomology Homepage: http://www.ent.iastate.eduISU Graduate College Homepage: Graduate Handbook: k/AccessPlus is a great source of YOUR Information: go to AccessPlus, Student Tab, Display “GradStdnt Status” Other references you may wish to obtain include:General Catalog: of classes: State University phone/e-mail directory (ISU bookstore)Phone/e-mail directory on the web: References available on the web can be located through the Iowa State UniversityHomepage: (Note the alphabet at the top of this page; you can click throughto many subject headings.)Page 4

FormsThe majority of forms you need as a graduate student can be found through the GraduateCollege homepage: Examples include: Graduation and Thesis FormsGraduate Student Request FormsConcurrent Student Request FormsWhen a member of your Ph.D. committee is unable to attend on-site Prelims or FinalsPreliminary or Final Oral Examinations with Committee Member at a DistanceTo request a final oral examinationTo Graduate during the summer but “walk” at commencement during fall or springSummer Graduates Wanting to Attend Spring or Fall Commencement CeremonyRequest for Professional Advancement Grant (PAG) to present at conferences or conductresearch outside or your thesis/dissertationThe Program of Study System will be located in ACCESS .jsp under the Student Tab at the GraduateStudent Status link. You will form your faculty committee and list required courses and any latermodifications through this site. See pages 6-8 in this handbook on “Degree Requirements” forlist of courses and information on how faculty should be represented on your program of study.The Request for Preliminary Examination (PRELIM) is one form NOT available on-line;however, this can be obtained through departmental office or the Graduate College.ADD/DROP forms (yellow half-sheet), used to add and drop classes after the first week ofclasses, are available at the Graduate College, 10 Pearson Hall or in the departmental office,124 Science II.If you are unsure as to whether a form is required or where it is located, please contact KellyKyle ([email protected]).Page 5

Degree RequirementsDEGREES OFFEREDEntomology offers coursework and research experiences leading to the degrees of Master ofScience and Doctor of Philosophy. An option for an emphasis in Molecular Entomology isavailable. The department also offers a minor in Entomology and participates in the EmergingGlobal Diseases minor. See the course catalog for full details. Because entomology is aresearch-based discipline, non-thesis Master of Science degrees are not offered.ADMISSION TO A GRADUATE DEGREE PROGRAMThe degree which a student may pursue in Entomology (that is, M.S. or Ph.D.) is normallydetermined and specified at the time of the student’s admission to the program. Although aprior M.S. is not required for admission to the Ph.D. program, criteria for admission to the Ph.D.program are more stringent than to the M.S. program and excellent performance in a prior M.S.program is helpful. Students wishing to enter a Ph.D. program in entomology after completionof an M.S. in entomology must re-apply to the Department program and submit materials tothe DOGE. Again, their application for admission is judged by the same criteria as studentsapplying for admission to the Ph.D. program from other programs or institutions.REQUIRED PREREQUISITE COURSESCompletion of at least two years of zoological courses is required for students wishing to majoror minor in entomology. Courses in closely allied biological sciences may be substituted.Specific course requirements for advanced degrees depend partly upon previous training andexperience in the major field of specialization. If a student enters without a course inentomology then he or she must take Insect Biology (ENT 370) or Fundamentals of Entomologyand Pest Management (ENT 376).REQUIRED GRADUATE COURSESTo assure that all our students are trained in key areas of entomology, all students are requiredto take certain courses and participate in certain activities. A cumulative 3.0 (B) grade pointaverage must be maintained by the student to remain in good standing. For core courses,students must attain a grade of B or higher. Any student receiving the M.S. in entomology shallhave at least one course in insect physiology, one course in insect systematics, two courses ofENT 590 (selected from topics A through D, F through I, M and N, inclusive), and at least onecredit of ENT 600. Students seeking an M.S. degree must have at least 32 credits, including thecore curriculum, and research credits. M.S. students are strongly encouraged to attenddepartmental seminars.Page 6

Any student receiving the Ph.D. in entomology shall have at least one course in insectphysiology, one course in insect systematics, four additional courses of ENT 590 (selected fromtopics A through D and F through I, M through N inclusive), and at least one credit of ENT 600.At least one 590 must be taken from each of these subgroups: Population, Organismal, Suborganismal (see table below). In addition, Ph.D. students majoring in entomology shall have twosemesters of teaching experience, taken as ENT 590K both semesters or ENT 590K onesemester and ENT 590L the other semester.Ph.D. candidates must take at least 72 credits, including the core curriculum, at least 3 researchcredits, and are expected to attend seminars. Additional course work may be selected to satisfyresearch interests, and expectations of your Program of Study (POS) committee. (See page 21for information on your POS committee)Table 1. Course requirements by degreeCourse NumberCourse NamePh.D.M.S.ENT 555Insect PhysiologyXXENT 576Systematic EntomologyXXENT 590Special Topics (See Table 2)4X2XENT 600Research Seminar1X1XENT 699ResearchRequiredRequired7232Minimum number of creditsTable 2. Ent 590 Special Topics, ranging from 1-3 credits for each sectionPopulationOrganismalC. Ecology and PestManagementD. Evolution andSystematicsN. PopulationGeneticsA. Biological Controland PathologyB. Chemical Ecologyand BehaviorF. Medical andVeterinarySub-OrganismalG. MolecularH. Physiology andBiochemistryI. ToxicologyM. Immature InsectsPage 7OtherE. Special ResearchTopicsK. TeachingExperienceL. ExtensionExperience

REQUIREMENTS FOR AN EMPHASIS IN MOLECULAR ENTOMOLOGYAny student receiving the M.S. in entomology with an emphasis in molecular entomology isrequired to take Ent 555, Ent 590G, plus one other course of Ent 590 (selected from topics Athrough D, F, H, I, M, N), one additional course in molecular entomology, Ent 600 Seminar,BBMB 404, BBMB 542A, and one course from the following: Ent 576, Ent 525, or Ent 568. Anystudent receiving the Ph.D. in entomology with an emphasis in molecular entomology isrequired to take Ent 555, Ent 590G, plus three other courses of Ent 590 (selected from topics Athrough D, F, H, I, M, N), one additional course in molecular entomology, Ent 600 Seminar,BBMB 542A, plus two other workshops selected from BBMB 542 B through E, an additionalcourse with a molecular component, and one from each of the following two categories:Systematics (Ent 576, Ent 525, Ent 568), Biochemistry (BBMB 404, BBMB 405, BBMB ENTS FOR A MINOR IN ENTOMOLOGYA student can receive a Ph.D. minor in Entomology by taking 3 Entomology courses 500 andabove for a total of 9 credits as determined by the student’s POS and approved by theEntomology Director of Graduate Education. One member of the student’s POS committee (seebelow) must be in Entomology.“TESTING OUT’ OF REQUIRED COURSESIf you feel that you already know the material covered in one or more of the required courses,you may petition to be excused from the requirement. To do this, first discuss the idea withyour major professor, POS committee, and the course instructor. If they all agree you know thematerial, prepare a memo signed by your major professor and course instructor, and submit atthe same time you submit your POS form to the DOGE. A word of caution: If you are excusedfrom an entomology course requirement, do NOT forget to review the topics covered by thecourse prior to your preliminary (PhD students) or final exam (MS students)! You will beexpected to be as knowledgeable on this topic as all other students.TRANSFERABILITY OF CREDITS FROM OTHER INSTITUTIONSThe transferability of credits from other institutions will be determined on a case-by- case basisby the student’s POS committee and the entomology chair. To waive a course requirement, thestudent must send a memo signed by his or her major professor (on behalf of the POScommittee) and the instructor of the course the student wishes to waive, to the entomologychair. The memo must state that the student has already received satisfactory instruction in thesubject matter covered by the required course. Credits for seminars, workshops, and colloquiaare not transferable.Page 8

REQUIRED ACTIVITIESAs a part of your training, graduate students majoring in Entomology are required to participatein certain, non-course activities. Failure to fulfill these requirements may result in delay ofgraduation.GRADUATE ENGLISH EXAMINATIONIf your native language is not English and you did not receive your undergraduate degree from aU.S. institution, or do not meet the TOEFL or IELFTS exemption score range, you must take theEnglish Placement Test during your first semester of enrollment. The test is administered by theDepartment of English and must be taken in addition to TOEFL which is taken as part of theadmissions process. Nonnative speakers of English who will have teaching responsibilities arerequired to take the Oral English Certification Test (OECT).TEACHING REQUIREMENTThe intent of this requirement is to strengthen graduate student communication skills,reinforce subject matter learning, and form a sound base for achieving departmental teachingobjectives. All Ph.D. students are required to teach for two semesters during their Ph.D.enrollment, and M.S. students are also encouraged to participate. Students having had TAexperience at another university, or as an M.S. student at ISU, may petition to waive all or partof this rule. This teaching experience can either be in a classroom or a non-classroom situationthat requires presenting information to an audience (extension, elementary schools, etc.).Preparation of teaching materials (e.g. insect specimens) may satisfy part of the requirement,but each of the two semesters must include actual teaching. Credit may be obtained throughenrollment in either ENT 590K or once only for ENT 590L.Each teaching experience will be assigned one or two credit hours to be determined inconsultation with the instructor. At least one of the semesters of teaching must be at theundergraduate level (100-300 level courses). Courses selected and proposed semesters forsatisfying the requirement should appear on the student’s Graduate College Program of Studyform. Students will receive a higher stipend during the semesters when they teach if the fundsare available.Formal training in teaching may be required for specific courses. The additional requirementmost likely is enrollment in the two-day college teaching seminar/workshop offered eachAugust by the Center for Excellence in Learning and Teaching (CELT;, which would be taken prior to enrollment in ENT 590K.Page 9

Teaching performance of students enrolled in ENT590K and ENT590L will be evaluated by thefaculty member in charge of the course taught or the extension activity planned. An S/Ugrading system has been encouraged for these courses, but individual faculty may choose toassign a letter grade.Table 3. Entomology courses that require or desire a teaching assistant (Ent 590K)Course NumberCourse NameSemesterInstructorENT 370Insect Biology1FallJurenkaENT 376Fundamentals of Entomologyand Pest ManagementFall/SpringGassmann andO’NealENT 374/574Insects and Our HealthSpringTBAENT 675Insecticide ToxicologyFall, odd yearsCoatsENT 425/525Aquatic InsectsSpring, odd yearsCourtneyENT 555Insect PhysiologySpringJurenkaENT 576Systematic EntomologyFall, odd yearsCourtney1multiple sections; 2 Teaching Assistant is desirable, but not required.SCIENTIFIC ETHICSAll students majoring in entomology are required to attend the Scientific Ethics Workshopduring Orientation (August or early September). You will be introduced to the concepts ofethical behavior and good practice in science. Included in the presentation will be a discussionof proper research methods, ways to avoid self-deception in the practice of science, andscientific misconduct. Other courses that address scientific and bioethics include:GDCB 565A, Responsible Conduct of ResearchGENET 565B, Working with IndustryPHIL 336, Bioethics and BiotechnologyGENET 539, Ethics and Biological SciencesAdditional resource: “On Being A Scientist: Responsible Conduct in Research” NationalAcademy Press, Washington D.C. 1995.Page 10

OTHER OPTIONAL ACTIVITIESENTOMOLOGY SEMINARSStudents are encouraged to attend the Entomology seminars held on Mondays at 4:10 pm andare required to enroll in ENT 600 and present their research results as part of the departmentalseminar series. Attendance of these seminars will increase awareness of entomologicalresearch conducted both at ISU and at other institutions. Graduate students generally have theopportunity to meet with visiting speakers informally over lunch. Guidelines for preparationand presentation of your seminar will be provided as part of the Ent 600 course.PROSPECTIVE STUDENT RECRUITMENTSOccasionally, you may get asked to meet for lunch or evening meals in an informal atmospherewith prospective graduate students. This is an opportunity for the prospective student to getthe “real scoop” on graduate training at ISU. Entomology pays for the meals. Notices of meetingopportunities are made through e-mail to all of our graduate students.SERVICE ON DEPARTMENTAL COMMITEESA graduate student representative serves on each committee within the department. Graduatestudents are encouraged to serve on departmental committees.MEMBERSHIP AND SERVICE IN PROFESSIONAL SOCIETIESMembership in professional societies such as the Entomological Society of America (ESA: is recommended. There are many other professional societies. Consultwith your major professor for societies relevant to your research area. See Appendix IV forstudent awards available through ESA.TRAINING IN GRANT WRITING AND PUBLISHINGThe following are courses that offer training and experience in grant writing and publishing inresearch journals. Contact instructors prior to enrollment.Grant Proposal Writing (including proposal critique and budget planning)English 509, Writing Proposals and Grant Applications (3 cr)FSHN 695, Grant Proposal Writing (1-0 cr) FallGR ST 569, Grant Writing (1-0 cr) Odd FallGENET 565F, Grant Writing (1 cr) Odd FallPage 11

Publishing in Plant Science Journals Process of preparing a manuscript for submission to arefereed journal in the plant sciences. Emphasis on publishing self-generated data from thesisor dissertation research.HORT/AGRON/NREM 529, Publishing in Biological Science Journals (3 cr) SpringGR ST 566, Communications in Science (0.5-0 cr) Odd springGENET 565C, Communications in Science (0.5 cr) Odd springPROFESSIONAL DEVELOPMENTThe Graduate College offers many opportunities for professional development in teaching,research, communication, career and wellness. ional development/writing seminars/index.phpPreparing Future Faculty (PFF) is a national program for postdoctoral fellows and master’s andPh.D. students, which is designed to supplement your departmental nts-postdocs/preparing-future-faculty/). It will helpyou better prepare for a faculty career through a combination of seminars, mentoring, andpractical classroom and service experiences. As a result, PFF can help you increase yourcompetitive edge in the academic market.GR ST 585, Preparing Future Faculty Introductory Seminar (1cr) FallGR ST 587, Preparing Future Faculty Intermediate Seminar (1-3 cr) SpringGR ST 588, Preparing Future Faculty Special Topics (1-3 cr) Fall and SpringPage 12

PROGRESSING THROUGH YOUR DEGREE PROGRAMCOMMITTEE APPOINTMENT AND PROGRAM OF STUDYYou will, in consultation with your major professor, decide on a suitable program forcompletion of your graduate course work. It is then necessary to appoint a graduate Program ofStudy (POS) Committee. The composition and responsibilities of the POS committee will be inaccordance with the Graduate College guidelines.The POS committee should include faculty whose research interests can aid and complementyour research interests, as well as faculty whose expertise will ensure that you graduate with abreadth of knowledge. The POS committee for a doctoral program must consist of at least fivemembers of the Graduate Faculty. The committee must include at least three faculty, includingthe major professor, from within the entomology department. At least one faculty membermust be outside the entomology department. This member of the POS committee should besomeone who can provide relevant specialized knowledge, a different perspective helpful tothe planning, execution, and reporting of research, or some aspect of intellectual diversitydeemed important by the committee.The POS committee for a master’s student must consist of at least three members of theGraduate Faculty. It must include two members, including the major professor, from inside theENTOMOLOGY department. One member of the committee must be outside the department.Once the chosen members of the POS committee have agreed to serve, you should completethe Graduate College form "Recommendation for Committee Appointment" and submit it tothe ENTOMOLOGY DOGE for approval. On the committee form, under major, print or type:Entomology. After official appointment of the committee, copies of the form will be returned toyou and your major professor. A third copy is placed in your file in the department office.he next step is to convene a POS committee meeting (all committee members must bepresent), inform them of your research plans, and ask for their evaluation of your plans. This isalso the time to complete your Program of Study (POS). The Graduate College Program of Studyis one of the more important documents you will encounter while in graduate school. Inessence, it is a contract between you and the graduate school indicating the minimum coursework which must be taken to complete a Ph.D. or M.S. degree. No changes can be made in itwithout the mutual approval of yourself, your committee, and the Graduate College. Nochanges can be made to it without the approval of your committee, and the Graduate College.List the required courses for the Entomology major at the top of the form.Page 13

TRICKS OF THE TRADE - A better way to schedule POS meetingsScheduling POS meeting with faculty who have very full schedules can be facilitated by 1)checking outlook calendars, 2) using a scheduling aid such as doodle, and 3) choosing asufficient interval (2-3 weeks is recommended) and/or ask the POS committee members to listtheir free times during that interval. Following the advice of the major professor, the studentshould determine the amount of time required for the planned meeting (for initial and updatingmeetings usually 2 hours is scheduled). After the faculty respond, the student can select onetime when everyone is free, and confirm the time slot by e-mail with POS committee members.This whole process needs to be completed in one or two days so that slots that were freeduring the initial inquiry remain free. E-mail is the preferred method of communication. ForPreliminary and final exams a minimum of 3 hours will be required. This value should beindicated in the initial message to the POS committee members.YEARLY POS MEETINGEach year, after the formation of your POS committee, you should set up a time to meet withthe members of your POS committee. At least three committee members must be present.M.S. students are encouraged to meet yearly until the final defense; at least two committeemembers must be present. Students are required to give a research presentation at thesemeetings to facilitate discussion of research progress and feedback. Once a time has beendetermined, the student should reserve a room for the appropriate amount of time. Suggestedrooms are 05 or 111 Insectary, 106 or 333 Science II (contact ENT/NREM staff for scheduling).Additionally room 541 Genetics conference room (schedule through GDCB office) or 109Science I (Microbiology office) may be available.DISSERTATION RESEARCH PROPOSALBy the end of their first year in their major professor’s laboratory, Ph.D. candidates majoring inentomology must present a description of their proposed dissertation research to their POScommittees at or before the time they submit their proposed Program of Study to theircommittee. The proposal must include a written component submitted to the POS committeeat least one week prior to the oral presentation. The length and formality of the written andoral components will be determined by the major professor. However, the written componentmust be self-contained and understandable independently of the oral presentation. Allmembers of the POS committee must be present during the oral component.After this initial proposal, a POS committee may require, if it so desires, a longer or more formalproposal; for example, a detailed written proposal as part of the Ph.D. preliminary exam.Research proposal requirements, if any, for Master’s degree candidates are determined by theirPOS committee.Page 14

PRELIMINARY EXAMINATIONAll graduate students must pass certain examinations before obtaining their advanced degrees.For a Ph.D. candidate, the first of these examinations is the preliminary examination (Master’sdegree candidates are not required to take a preliminary examination). This examinationshould be completed by the end of the first semester of the third year of graduate training.To initiate your preliminary exam, a Request-for-Preliminary-Examination form should beturned into the Graduate College at least two weeks prior to the date of your preliminaryexamination. Request-for-Preliminary-Examination forms are available in the departmentaloffice and at the Graduate College. After processing your request, the Graduate College willforward the Preliminary-Examination form to Kelly Kyle who will give this form to your majorprofessor. The results of the preliminary examination will be recorded on this form, signed byall committee members and returned to the Graduate College. All committee members must bepresent at this examination.The purpose of the preliminary examination is to test: breadth of knowledge in the area ofentomology; depth of knowledge in a student’s particular research area; and critical thinkingskills especially as they pertain to the scientific method and hypothesis - based research. Forthis purpose, the preliminary exam must contain both a written and an oral component. Thewritten component is to be administered before the oral exam and must include questionstesting your knowledge of entomology. Every committee member must be given theopportunity to present written questions to be answered by the candidate in a mannerdetermined by the committee member (e.g., take home exam, open book, time limit, lengthlimit, etc.). Ideally, each committee member will respond to this invitation by providing his/herquestions in a timely fashion. One of the written examination tasks, frequently asked for by themajor professor, may be the preparation of an updated research proposal about thecandidate’s dissertation research plans. If applicable, this proposal should be shared with thewhole committee before the oral component of the exam.The oral component of the preliminary examination should cover additional areas ofentomology as well as test the candidate’s ability to solve problems and address scientificquestions in an appropriate manner. For example, the oral section could be structured asfollows: i) a short summary of research progress and proposed experiments given by thecandidate; ii) a period of questions directly interrogating an understanding of the dissertationresearch project; iii) a period of questions targeting an understanding of entomology in itswidest concept. This is a non-binding suggestion, and we very strongly recommend that eachPhD student speak with all of his/her committee members well in advance of the preliminaryexamination to obtain a good concept of what will be expected.Page 15

GUIDELINES FOR PREPARING FOR YOUR PRELIMDo not underestimate the importance of this examination. Your committee will be particularlyinterested in your ability to communicate (i) experimental design and interpretation of data, (ii)knowledge of facts that are directly or only indirectly related to your presentation that maypertain to entomology or other fields related to your research, (iii) depth of understanding ofmaterial presented and associated information.Your goal will be to demonstrate proficiency of knowledge and critical thinking skills at the levelof a Ph.D. student. To prepare for this exam, you should systematically go through yourresearch presentation and revise material related to it from the literature, textbooks and classnotes. You should think about results (achieved or expected), interpretation of those resultsand subsequent experiments that you might carry out. You should

[email protected] Entomology Chair: Sue Blodgett, 339 Science II, 515-294-1739, [email protected] Entomology Graduate Secretary: Kelly Kyle, 124 Science II, 515-294-7400, [email protected] Entomology IT: John VanDyk, 407 Science II, [email protected]